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Food Allergy Policy

Student grabbing an orange from a tray filled with fresh oranges and apples

Madison School District Food & Nutrition Services Food Allergy Policy

Parents or Guardians, if your student has a serious food allergy, please follow the steps below. Because food allergy tests can be retaken and the results of those tests may change, this information must be reviewed at the beginning of the school year and at any time that your student has changes concerning their food allergies.

Madison School District Food Allergy Protocol:

  1. At the beginning of the school year, new students can be registered on their PowerSchool account under Forms then under the Medical tab and parents or guardians can select “Allergies – food/milk” and then specify specific allergies in the comments. Continuing students will need to make sure that their food allergies are accurate before submission. If a food allergy needs to be addressed and it occurs after the start of the school year, please skip to Step #2.
  2. Please directly notify the health associate located at your student’s school via email and notify via email Milanda (Lexi) Phelps, Wellness Coordinator at
  3. Once the health associate and the Wellness Coordinator are notified, a food allergy alert will be added to your student’s Titan meal account that alerts the cashier of a student food allergy when they purchase a meal with the school café.
  4. Please also contact your student’s teacher, before or after school program coordinators (i.e. Madison Adventure Club, if applicable), their bus driver (if applicable), and any other Madison School District employee who is involved in your student’s direct supervision so that they are all aware of your student’s food allergy and can respond accordingly.

Food Allergy Disclaimer:

Food allergies are becoming increasingly more common in children and are a potential life threatening medical problem.  But, your student can be safe at school and continue to enjoy school meals when the parents, student, school health associate, and school café staff all work together to provide a safe environment for each student. Education and communication are key to your student’s safety.  Madison School District Food & Nutrition Services makes every attempt to identify ingredients that may cause allergic reactions for those students with food allergies. Training the employees at each school café on the severity of food allergies occurs at least once a year. It is important to communicate your student’s dietary needs to the appropriate staff by following the “Madison School District Food Allergy Protocol” stated above.

There is a possibility that manufacturers of the commercial foods we use could change the formulation or our school cafés may substitute an ingredient at any time, without notice. School café staff have access to identify food allergies at point of service for purchase but with the number of students served every day, it is essential for the student to take responsibility to avoid these foods. It is important your student reminds the cafeteria staff of their allergen when they come through the meal line so that we can ensure they pick a meal option which does not include that food allergen. Customers concerned with food allergies need to be aware of this risk. Madison School District will not assume any liability for adverse reactions to foods consumed or items one may come in contact with while eating at Madison School.

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