Skip To Main Content

Student Meal Charge Policy

Student grabbing an orange from a tray filled with fresh oranges and apples


Meal Charges

To ensure students receive the nutrition they need to stay focused during the school day the District shall maintain a meal charge program that minimizes identification of children with insufficient funds to pay for school meals and maintain the financial integrity of the district food service fund account.

Because a la carte purchases are not classified as meals, these options will be restricted only for those students who have funds on their account. Once a student does not have funds on their account, cashiers will not allow the a la carte purchases and will advise the student that their account is not set up to purchase snacks at this time and that they will need to speak to their parent/guardian regarding this.

Further, the District shall abide by program regulation 7 CFR 245.5 by providing parents and guardians of all children who attend the school in the District information regarding the availability of reimbursable school meals and must be provided, in writing, information about applying for free or reduced price meals.  The District will promote activities to involve students and parents or guardians in the school meal programs and inform families about the availability of all District meal programs.  The District shall include students, families, and the school community in establishing and developing a communication plan for the District's meal charge policy that complements the public announcement of meal eligibility requirements in 7 CFR 245.5 and is consistent with the involvement required in 7 CFR 210.12.

The District shall make a reasonable effort to collect unpaid meal charges classified as delinquent debt.  The District shall ensure that efforts to collect delinquent debt do not have a negative impact on the student involved.  Such efforts shall focus primarily on the parents or guardians responsible for providing for the student's funds for meals.  When the District determines that collection efforts for delinquent debt are useless or too costly, the debt must be reclassified as "bad debt" as defined in 2 CFR 200. 426.  Bad debt must be written off as operating loss.  However, "bad debt" must be restored using non-federal funds.  Delinquent meal charges that are converted to "bad debt" must be recorded and maintained in accordance with record retention requirements in 7 CFR 210.9(b)(17) and 7 CFR 210.15(b).  

School Meal Policy

Should a student come through the line with a meal, but does not have cash or account funds to cover the meal, the following charge procedure is in place:

  • Elementary and Middle School students can receive up to five charged meals.

Please note that Madison provides free breakfast and lunch to all students who qualify for free and reduced meals. Should you have difficulty paying for your child’s meals, we encourage you to fill out an application for free or reduced-priced meals to see if you qualify for federal assistance. Applications can be found online through the LINQ Connect portal,  through your school cafeteria, or the District Office.

This institution is an equal opportunity provider. 

Free language assistance, auxiliary aids, and/or accommodations are available upon request.


Adopted:  February 23, 2021

The Child Nutrition Act (42 U.S.C. 1771 et seq.)

EF - Food Services
EFC - Free and Reduced Price Food Services
EFE - Competitive Food Sales/Vending Machines
JL - Student Wellness


This institution is an equal-opportunity provider.

Free language assistance, auxiliary aids, and/or accommodations are available upon request.